Terms and conditions of reimbursement and participation in Top Transport Europe.

TERMS AND CONDITIONS OF PARTICIPATION - GUEST COMMITMENTS AND REIMBURSEMENT

Guests undertake to take part in the Event as follows:

  1. Guests who live in Marseille or its suburbs undertake to take part in the Event on the day(s) of 16 and/or 17 October 2024;
    Guests who live outside Marseilles and its suburbs undertake to take part in the Event on the two days of 16 and 17 October 2024, except in cases of force majeure;

  2. Each Guest registered for Top Transport Europe 2024 undertakes to make a minimum of 10 meetings over the two days with the partners registered for the Event and to organise them as best suits them via a diary accessible on their personal space.
    Commitments 1/ and 2/ are cumulative and hereinafter referred to together as the "Participation Commitments".

In return for the Guest's compliance with his/her Participation Commitments, the Organiser will fully cover the Guest's accommodation and catering costs in accordance with the conditions of his/her invitation. The Guest's rail or air travel costs will be reimbursed in full by the Company, subject to the Event actually taking place, up to a maximum of €235 including tax, on presentation of supporting documents (nominative ticket) via his/her personal space, subject to the Guest's actual presence at the Event and compliance with his/her Participation Undertakings.

Other refund conditions:

  • Reimbursement to be requested before Thursday 7 November 2024 and reserved for Guests. Spouses, experts, consultants and partners are not eligible for reimbursement;
  • After this date, no requests will be considered. If this condition is met, the Organiser will send the Guest, by bank transfer, a refund of the price of his/her ticket, up to a maximum of €235 including taxes, per Guest.
  • No reimbursement will be made for car park tickets, mileage allowances or taxi, bus, helicopter, Orlyval and public transport expenses.

Refunds will only be accepted if the Guest :

  • has complied with the participation rules and the Participation Undertakings.
  • has actually participated in the Event corresponding to this 2024 edition.
  • has made at least 10 meetings with the partners present.

In this respect, the Guest declares that the stay offered to him/her and the terms and conditions thereof comply with his/her company's internal rules and, in particular, travel and gift policies. On request, the Organiser will provide the Guest with documents and information proving the validity and compliance of his/her participation.

The Organiser may also invoice all or part of the Guest's participation if the company's travel and gift policy so requires.

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